Full-Service Law Firm solving complex challenges through bold thinking, precise execution, and shared purpose.

Full Service Law Firm | Michael Best & Friedrich LLP

Specializing in the Intersection of Business &amp; Government

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Learn about our full-service legal and business solutions, designed to address complex challenges for leading organizations across industries.

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Grow at a firm designed to bring out your best.

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Michael Best Strategies seeks an Operations Coordinator to join our team in our Milwaukee, Madison, or Waukesha office. This role works closely with the Director of Finance &amp; Operations and the Firm’s Finance &amp; Accounting Department in the Waukesha office. This role is responsible for coordinating contracting, financial reporting, compliance, and client intake processes, ensuring accuracy, timeliness, and adherence to applicable regulatory requirements.

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Establish and maintain client profiles and complete vendor registrations.

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Manage shared contract inbox and support contract workflows.

Support month-end close activities, including reporting and database updates.

Assist quarterly forecasting, annual budgeting, and other core operational processes.

Prepare periodic financial and operational reports on key metrics.

Assist with development and maintenance of standard operating procedures.

Maintain firmwide templates and governance documentation on SharePoint.

Identify and escalate process improvement opportunities.

Serve as coordinator for the Director of Finance &amp; Operations and provide general administrative and operational support as needed.

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Review and approve draft proformas for clients&nbsp;

Manage engagement lifecycle for new and existing clients, including drafting, execution, and record retention.

Serve as a resource for client intake processes, including agreements, payments, and documentation.

Track onboarding progress from engagement through first billing; resolve delays.

Collaborate with billing and collections teams on aged receivables and billing issues.

Support resolution of client billing inquiries and disputes.

Location

This position will be based in our Milwaukee, Madison, or Waukesha office

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Knowledge &amp; Education

Bachelor’s degree in Accounting, Finance, or related field (preferred)

3+ years of accounting, finance, or operations experience, preferably in a professional services or regulated environment

Proficiency with Microsoft Office applications (Excel, Outlook); CRM/financial systems experience preferred

Interpersonal Skills

Strong analytical, organizational, and project management skills

High attention to detail with a commitment to accuracy

Ability to manage multiple priorities in a deadline-driven environment

Sound judgment and discretion with confidential information

Effective written and verbal communication skills

Ability to translate financial information for non-finance stakeholders

Strong interpersonal skills and ability to work cross-functionally

Problem Solving &amp; Adaptability

Proactive approach to identifying issues and implementing solutions

Ability to adapt to evolving regulatory and reporting requirements

Comfortable working both independently and collaboratively

Professional Requirements

Client-focused mindset with strong professionalism

Authorization to work in the United States required

Flexibility to work additional hours and travel occasionally, as needed

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We are committed to fostering an environment where every team member can thrive both personally and professionally. It's why we invest in and provide the following resources and guidance to help you grow your career with confidence.
<ul>
<li>Challenging and Dynamic Role</li>
<li>Career Development Planning</li>
<li>Professional Growth Opportunities</li>
<li>Performance Management and Coaching</li>
<li>Specialized Training Programs</li>
</ul>

Learning &amp; Growth

Our comprehensive benefits support the well-being of our people by prioritizing physical and mental health. From core health coverage to proactive wellness programs, we provide the tools you need to care for yourself at every stage of life.
<ul type="disc">
<li>Medical</li>
<li>Dental</li>
<li>Vision Care</li>
<li>Health Savings Accounts</li>
<li>Flexible Spending Accounts</li>
<li>Wellness Program</li>
<li>Employee and Family Assistance Program</li>
</ul>

Health &amp; Wellness

Our approach combines competitive pay with exceptional benefits and meaningful rewards that reflect the value each team member brings to our firm. We ensure everyone has the support they need to be at their best.
<ul>
<li>Competitive Base Pay</li>
<li>Annual Merit Review/Incentive Pay</li>
<li>Outstanding Benefits</li>
<li>Generous PTO Plus 10 Paid Holidays</li>
</ul>

Total Compensation

We take a proactive approach to future planning by offering benefits designed to safeguard your financial and personal well-being.
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<li>401(k) with Company Contribution</li>
<li>Paid Medical Leave</li>
<li>Long Term Disability Plan</li>
<li>Life Insurance</li>
<li>Critical Illness Insurance</li>
<li>Paid Parental Leave</li>
</ul>

Planning for the Future

Our culture is built on trust, respect, and a shared commitment to excellence. As a growing firm with an exciting vision for the future, we offer a modern, flexible working environment that supports productivity, balance, and connection.
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<li>Respected Organization with Collaborative Culture</li>
<li>Growing Firm with an Exciting Future</li>
<li>Contemporary Work Environment</li>
<li>Positive and Respectful Work Climate</li>
<li>Performance Recognition</li>
</ul>

Culture &amp; Workplace

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To be considered for this position, please submit an application via our <a href="https://lawcruit.micronapps.com/sup/ApplicationForm.aspx?%3Eac^?LWCZ4dN=1`&amp;QFBsMzxLV0VYQA%3d%3d=Ml5Kaw%3d%3d&amp;QDFnXTpbVzc%3d=Mj1qbG5Q&amp;PWI4=OkA7QQ%3d%3d" target="_blank" rel="noreferrer noopener">online portal</a>.

Recruitment Agencies: Michael Best is not accepting unsolicited agency resumes for this position. Please do not forward resumes to our careers email address or any Firm employees. Michael Best is not responsible for any fees related to unsolicited resumes.&nbsp;

Michael Best &amp; Friedrich LLP and Michael Best Strategies LLC, (collectively known as "Michael Best") are steadfastly committed to providing equal employment opportunity and maintaining a workplace for employees and applicants for employment that is free from discrimination based upon age, race, religion, color, disability, marital status, sex (including pregnancy), national origin, ancestry, ethnicity, sexual orientation, gender identity or expression, genetic information, veteran or military status, or any other status protected by applicable federal, state, or local law.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, please contact our Recruiting team at 414.225.4999 or careers@michaelbest.com to let us know the nature of your request and your contact information.

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MBS Operations Coordinator

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