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Full Service Law Firm | Michael Best & Friedrich LLP

Specializing in the Intersection of Business &amp; Government

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Michael Best is seeking an&nbsp;AI Solutions Coordinator&nbsp;to provide day-to-day coordination and administrative support for the firm’s AI programs while providing opportunities to build experience in technology adoption and innovation operations. The Coordinator supports adoption and program activities by assisting with intake and communications, maintaining documentation and trackers, supporting training and pilot logistics, and contributing to adoption reporting as assigned. The Coordinator works closely with the Innovation &amp; AI Solutions Manager, project leads, Professional Development, MBD, IT, and other stakeholders to ensure initiatives stay organized, communications are timely, and deliverables move forward.

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This role focuses on execution support under supervision, including scheduling, follow-ups, documentation, and issue tracking. The Coordinator supports the overall AI program across multiple workstreams and provides coordination for assigned initiatives under the direction of the Innovation &amp; AI Solutions Manager and designated project leads. The Coordinator will help support initiatives involving firm-approved generative AI platforms and related innovation tools, as well as additional tools evaluated by the firm. Success in this role requires strong organization, attention to detail, professionalism, curiosity, and sound judgment in handling confidential information.

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This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as the position and department evolve. Responsibilities include:

Schedule and coordinate intake meetings; capture notes, requested outcomes, constraints, and next steps using established templates.

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Route requests to the appropriate project lead and assist with follow-through by tracking action items, deadlines, decisions, and approvals; send reminders and flag risks or blockers to the manager/project lead.

Prepare agendas, materials, and meeting logistics for discovery sessions and workshops; document current workflows and requirements provided by stakeholders.

Coordinate pilot logistics such as calendars, user lists, onboarding communications, and testing schedules; support collection of feedback and maintain issue/enhancement logs.

Support training and enablement by coordinating sessions (scheduling, invites, materials, attendance tracking) and updating quick-reference and troubleshooting resources as directed.

Coordinate meetings and follow-ups with program stakeholders (e.g., IT, information security, knowledge management, compliance, and Professional Development); help maintain documentation needed to support confidentiality and responsible AI practices.

Maintain program trackers and adoption logs; compile inputs for updates and assist with adoption and impact reporting (e.g., training attendance, usage summaries, common issues, and basic time-savings or quality measures where available). Provide general administrative support, including managing shared folders, maintaining reference materials, and supporting communications as assigned

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The requirements listed are representative of the knowledge, skills, and/or abilities required to satisfactorily perform the essential functions of this position. Michael Best will always consider candidates with an equivalent combination of relevant experience and education.

Location

This position can be based in any of our offices in CO, DC, IL, NC, UT, or WI. 

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Knowledge &amp; Education

Bachelor’s degree required in a relevant field such as information systems, business, communications, data analytics, or a related area. This role is open to candidates early in their careers as well as those with relevant prior professional experience.

Interest in generative AI and emerging technology tools, and the ability to learn new platforms quickly; prior exposure may come through professional experience, academic work, or independent use.

Ability to capture meeting notes, action items, and requirements clearly using templates; comfort creating and maintaining simple trackers (e.g., Excel) and organized files.

Strong interpersonal and communication skills—able to work effectively with busy professionals, communicate status updates clearly, and escalate questions related to reliability, ethical use, and confidentiality to appropriate stakeholders.

Ability to compile and summarize information for basic reporting (e.g., training attendance, usage summaries, and common issues) with guidance.

Aptitude for project coordination and comfort supporting pilots or small initiatives by tracking tasks, deadlines, and communications; Agile/Scrum familiarity is helpful but not required.

Commitment to data security, confidentiality requirements, and responsible-use guidelines for AI; ability to follow established procedures and ask questions when unsure.

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We are committed to fostering an environment where every team member can thrive both personally and professionally. It's why we invest in and provide the following resources and guidance to help you grow your career with confidence.
<ul>
<li>Challenging and Dynamic Role</li>
<li>Career Development Planning</li>
<li>Professional Growth Opportunities</li>
<li>Performance Management and Coaching</li>
<li>Specialized Training Programs</li>
</ul>

Learning &amp; Growth

Our comprehensive benefits support the well-being of our people by prioritizing physical and mental health. From core health coverage to proactive wellness programs, we provide the tools you need to care for yourself at every stage of life.
<ul type="disc">
<li>Medical</li>
<li>Dental</li>
<li>Vision Care</li>
<li>Health Savings Accounts</li>
<li>Flexible Spending Accounts</li>
<li>Wellness Program</li>
<li>Employee and Family Assistance Program</li>
</ul>

Health &amp; Wellness

Our approach combines competitive pay with exceptional benefits and meaningful rewards that reflect the value each team member brings to our firm. We ensure everyone has the support they need to be at their best.
<ul>
<li>Competitive Base Pay</li>
<li>Annual Merit Review/Incentive Pay</li>
<li>Outstanding Benefits</li>
<li>Generous PTO Plus 10 Paid Holidays</li>
</ul>

Total Compensation

We take a proactive approach to future planning by offering benefits designed to safeguard your financial and personal well-being.
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<li>401(k) with Company Contribution</li>
<li>Paid Medical Leave</li>
<li>Long Term Disability Plan</li>
<li>Life Insurance</li>
<li>Critical Illness Insurance</li>
<li>Paid Parental Leave</li>
</ul>

Planning for the Future

Our culture is built on trust, respect, and a shared commitment to excellence. As a growing firm with an exciting vision for the future, we offer a modern, flexible working environment that supports productivity, balance, and connection.
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<li>Respected Organization with Collaborative Culture</li>
<li>Growing Firm with an Exciting Future</li>
<li>Contemporary Work Environment</li>
<li>Positive and Respectful Work Climate</li>
<li>Performance Recognition</li>
</ul>

Culture &amp; Workplace

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Compensation for this position will range from $55,000 - $65,000, depending on experience and location.

To be considered for this position, please submit an application via our <a href="https://lawcruit.micronapps.com/sup/ApplicationForm.aspx?%3Eac^?LWCZ4dN=1`&amp;QFBsMzxLV0VYQA%3d%3d=Ml5Kaw%3d%3d&amp;QDFnXTpbVzc%3d=Mj1qazE%3d&amp;PWI4=OkA7QQ%3d%3d" target="_blank" rel="noreferrer noopener">online portal</a>.

Recruitment Agencies: Michael Best is not accepting unsolicited agency resumes for this position. Please do not forward resumes to our careers email address or any Firm employees. Michael Best is not responsible for any fees related to unsolicited resumes.&nbsp;

Michael Best &amp; Friedrich LLP and Michael Best Strategies LLC, (collectively known as "Michael Best") are steadfastly committed to providing equal employment opportunity and maintaining a workplace for employees and applicants for employment that is free from discrimination based upon age, race, religion, color, disability, marital status, sex (including pregnancy), national origin, ancestry, ethnicity, sexual orientation, gender identity or expression, genetic information, veteran or military status, or any other status protected by applicable federal, state, or local law.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, please contact our Recruiting team at 414.225.4999 or careers@michaelbest.com to let us know the nature of your request and your contact information.

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AI Solutions Coordinator

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