Publication

January 25, 2018Client Alert

EEO-1 Filing Deadline Quickly Approaching

The EEO-1 Survey is now open and reports must be filed by March 31, 2018. As we previously reported, the EEO -1 Annual Survey will not collect data about pay and hours worked from employers. As in the past, this EEO -1 report collects information on race, ethnicity and sex of workers by job category from private employers with 100 or more employees and federal prime and first-tier contractors with 50 or more employees and at least one federal contract/subcontract of $50,000 (including master agreements under which orders are likely to equal or exceed $50,000). Employers should be alert for an email sent to the EEO-1 company contact introducing the new EEO-1 survey application. Employers should note the following:

  • The mailing from the EEOC was completed on January 24, 2018.  That letter will contain the employer’s password which changes every year. If you know your company’s login id, or EEO-1 Company Number, click here to obtain your password. If you believe you need to file and do not receive the notification by January 29, 2018, you should imme­diately contact the EEO-1 Joint Reporting Committee at 1.877.392.4647 (toll-free), or via e-mail (e1.techassistance@eeoc.gov).

    Click here to obtain the sample letter.
     
  • The “workforce snapshot period” for the employment data to be used when filing the 2017 EEO -1 report must be based on a payroll period in October, November or December 2017.  If you utilize the December 31, 2017 employment data, that same workforce snapshot can be utilized by covered contractors for filing the VETS-4212 between August 1 and September 30, 2018.
  • The North American Industry Classification System (NAICS) has modified some codes. Checking the continued validity of your Company NAICS code from the drop down search menu when filing your EEO-1 information will avoid a rejection of your EEO -1 filing due to error. 
  • Reporting employers who have added establishments, experienced a divestiture or spinoff of an existing business or division, or who have been involved in an acquisition or merger since September 30, 2016 will need to contact the EEOC online in advance of filing the EEO -1.   A closed establishment should not be used in any filing. The email addresses for making notification of these are available by clicking here.
  • The same establishment number may not be used for more than one physical location . Each location should have its own establishment number.
  • While a best practice for all employers due to requests by the EEOC in the event of a charge, government contractors should be sure to save a PDF copy of the entire EEO-1 report once it is submitted and certified. In the event of a compliance review, contractors must provide the Office of Federal Contract Compliance Programs with copies of the last three EEO -1 submissions. 
  • Any extension of time for filing must be requested from the EEOC via email   (e1.extensions@eeoc.gov)  before March 31st. No extensions will be granted after March 31, 2018.

For answers to other frequently asked questions from the EEOC, click here.

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